Verify and post payments to journals, ledgers, and other records. Follow established procedures for processing receipts, cash etc. . Prepare bank deposits. Handle bank recs, charge backs, collection calls, credit memos, billing and invoicing. Sort and file documents after posting. Must have knowledge of computerized bookkeeping software such as Quickbooks, Peachtree, AS400, MAS90 or Timberline. Proficent in MS Excel & Word required.

Reconcile accounts and post to journals, ledgers and other accounting records following established company procedures. Assist in preparing statements, invoices, financial reports and verifying records. Match and enter all data regarding vendor purchase orders invoices & checks. Responsible for general filing of accounts payable vouchers. Must have knowledge of computerized bookkeeping software such as Quickbooks, Peachtree, AS400, MAS90 or Timberline. Proficent in MS Excel & Word required.

The environment is very high pace. Need to be aggressive and brutal about collections without losing clients. Long hours (10.5 hours a day on average). Will oversee 4 people. A Construction / Distribution background is preferred. Roll up sleeves type of person. Minimum 5 years experience (really depends on person). Knowledge of Machine Lean Laws. Very computer literate. Uses MAS90 and Microsoft Excel. Accounting, credit/collections, controller experience would be great. Need to be familiar in dealing with GCs and building owners. Very energetic, reliable, punctual person.

RESPONSIBILITIES: *Provide administrative support to CEO and the executive floor *Schedule internal and external meetings, interviews, and conference calls; greet visitors and coordinate meeting space *Create and maintain documents and records; prepare meeting and conference materials; coordinate travel (domestic and international) *Process expense reports and prepare outgoing correspondence *Special projects as assigned REQUIREMENTS: *Bachelors Degree Required *Five years or more experience in an Administrative Assistant corporate environment is required, (experience working in a Real Estate Industry) *Advanced knowledge of MS Word , Excel, PowerPoint, and Outlook is required *Ability to work within a time-sensitive environment, be proactive, and be able to handle confidential material *Attention to detail a must *Excellent oral and written communication and interpersonal skills